Create Memorable Corporate Events

Professional, Fun, Engaging.

At Mindful Hospitality, we see corporate events as a chance to inspire, connect, and leave a lasting impressions. Our corporate event services help you achieve your business objectives while creating meaningful experiences for your guests. Whether it's conferences, product launches, team-building retreats, or executive dinners, we plan and execute memorable, professional events.

Portfolio & Testimonials

Our Process

Phase 1

Consultation

We start with a free consultation to answer your questions and understand your vision. This step ensures we’re the perfect match to bring your event to life.

Phase 2

Outline

Our team drafts a scope of work and pricing proposal based on our consultation, along with a mood board. A retainer invoice will be submitted.

Phase 3

Initiation

Once confirmed, we draft all event documents, including a work plan, budget outline, and communication plan.

Phase 4

Production

We build a strong relationship with you, starting the planning and designing of your event. We’ll create a design deck for your approval and lay the groundwork for a personalized event plan.

Phase 5

Day Of

An event planner and assistant (pending scope) will be present on the day for setup, duration, and teardown. We handle logistics management.

Phase 6

Debrief

We provide event wrap notes and budget consolidation items via email and offer a debrief meeting in-person or virtually.

Full-Service

Full-Service Event Planning, Design, and Coordination

Perfect for those seeking full-service event planning and project management, from designing your event to day of coordination.

- Event design deck and proposal.
- Budget creation and management.
- Workback schedule and communication plan.
- Weekly client/project meetings.
- Venue and vendor sourcing, contract management, and ongoing communication.
- Site visits.
- Weekly status reports.
- Event doc creation: Agenda, Floorplan(s), Running sheet.
- Event setup, day-of execution, and teardown.
- Assistant coordinator (pending scope of the event).

Partial-Service

Partial-Service Event Planning, Design, and Coordination

For hosts who have started their event planning but need professional guidance halfway through. We collaborate closely to align the latter half of the planning with your vision and style, leveraging existing groundwork with innovative ideas.

- Presence on the event day to assist with setup, execution, and teardown
- Customizable package based on your needs and planning stage.

Day of Coordination

Event Management and Coordination

For organized, detail-oriented hosts who prefers to plan themselves but need professional support for a seamless event day.

- Site visit.
- Vendor coordination and finalization.
- Comprehensive itinerary creation.
- Event day logistics and main point of contact for vendors and guests.

Service recommended 8 weeks before your event. Some shorter timelines may be accommodated —please contact us as soon as possible.

Corporate Events